When a student (Respondent) has been formally accused of sexual misconduct, this means a report has been made to the university’s Title IX coordinator. The University policy can be found in the Bulletin, Section 12.3 and definitions of Prohibited Conduct in Section 12.3.1.
What to expect
The Title Coordinator will reach out to the Respondent to set up an initial meeting in order to discuss the formal complaint, provide written information about the process, including a statement of rights and information on available support resources and answer any questions that the Respondent may have. (Title IX investigation)
Frequently asked questions
The Title IX Coordinator will explain the University’s disciplinary process and your rights during the process. The Coordinator will explain any changes to your courses and residence that may be necessary during the process. The Coordinator will also discuss the availability of interim measures, such as academic flexibility requests, residence changes, or other steps to assist you during the complaint resolution process.
You have the right to have an advisor and/or an advocate present during this meeting.
After the meeting, you will be contacted by the investigator assigned to the complaint to set up an interview.
The investigator will ask about what happened, asking questions and requesting more details based on your statement provided prior to the interview. They will also request the names of witnesses and other evidence that you might have, such as text messages, e-mails and photos.
The role of the advisor is to assist the student during the process but is not to represent or speak for the student.
The advocate is an Oglethorpe faculty or staff member trained in the policies and procedures of the university. The role of the advocate throughout the process and during the hearing is to provide support and advice to the student.
After your interview, the investigator will draft an interview summary. You will have the opportunity to review the summary and submit any corrections or other comments.
The Title IX Coordinator shares information on a need-to-know basis, e.g. those involved in the investigation and resolution of the complaint. During the formal complaint resolution process, witnesses will be informed about the complaint.
No. That information is only shared by the Complainant and Respondent unless they were involved in the incident.
If following the investigation, it is believed that through a preponderance of the evidence a violation may have occurred, the matter will go to the University’s hearing board.
The length of the process depends on the facts of each case, the number of witnesses, university breaks, etc. – but generally the process should take no more than 60 business days or less.
Title IX Coordinator
Cindy Vaios, 404-364-8479
Deputy Title IX Coordinator
Sandy Butler, 404-364-8325
Director, Human Resources
Dean of Students
Michelle Hall, 404-364-8336
Student Commons, TLCC
Licensed counselors and clergy are the only parties that may be allowed to maintain confidentiality. Students seeking confidential resources may consult with the University counseling center.
Dr. Claire Fuller, Director Counseling Services: 404-364-8456
Reverend, Dr. John Richardson, Volunteer Chaplain: 205-807-4907